Reports to: Field Operations Coordinator
Location – Lupane with travel within Amalima Loko operational areas
About CNFA and Amalima Loko
CNFA is a US-based non-profit nongovernmental organization (NGO) that works to stimulate economic growth and improve rural livelihoods in the developing world through five core capabilities: (1) Productivity, Food Security and Nutrition; (2) Input Supply and Farm Services; (3) Economic Resilience and Rapid Recovery; (4) Value Chain Development; and (5) Volunteer Technical Assistance. Amalima Loko is a new USAID-funded 5-year program implemented by CNFA and 5 partner organizations which applies community-driven approaches to improve food security, nutrition, and natural resource management in over 80 communal wards in Matabeleland North.
The Logistics Assistant is a key member of the CNFA operations team, under the Field Operations Coordinator. S/he will be responsible for coordinating logistics processes.
• Coordinate logistics operations, including, material and personnel and provide logistics support to ongoing operations in the consortium;
• Ensure that logistics requirements take account of gender-specific needs;
• Assist Field Operations Coordinator to administer day-to-day administrative and operations activities;
• Coordinate logistics and procurement activities with the team; Prepare reports on material movements and other operational logistics issues;
• Ensure that accurate and complete operations, reporting and internal control systems are functioning and that all relevant records are maintained; maintain orderly files;
• Keep abreast of changes in all governmental taxes, duty fees, levies and procedures affecting procurement;
• Ensure compliance of procurement rules and procedures in the purchase of goods and services;
• Ensure periodic maintenance of all the equipment consulting with divisional heads;
• Keep updated records of the administrative activities and institutional documents such as Policy Guidelines, Certificates, Contracts, Minutes etc.
• Coordinate and keep updated the records of all Operations; Follow up on and assure the management of all these contracts;
• Timely verifying and keep updated fixed assets/inventory registers which are audit ready. Ensure all have inventory tags; Support the allocation and use of equipment in accordance with administration procedures and program needs;
• Monitor the maintenance and repairing of the equipment;
• Update equipment list and the general asset register and feed into the asset/equipment disposal plan;
• Work with asset holders and ensure continuous updating of assets and inventory list, asset tagging and safeguarding to satisfy organisation and donor requirements;
• Manage the approved asset movement, monitor, track and update the records accordingly;
• Follow-up and oversee that the assets, inventory for all offices are accurate and up to date; Maintain and update the monthly assets list and organise quarterly assets counts; Ensure that all electronic assets are properly insured and liaise with the insurance company in case of any claims;
• Perform any other activities as instructed by the Field Operations Coordinator or Operations/Safety Security Manager; Maintain audit ready files.
• Relevant university degree in e.g. Purchasing & Supply, Logistics & Transport with a relevant combination of academic qualifications and experience in areas such as transport or logistic operations/management, supply chain management, etc;
• Clean Class 4 drivers’ licence and class 2 will be a plus;
• At least 5 years NGO and USAID experience in logistics.
Knowledge, Skills and Abilities Requirement
• Defensive driving; Good negotiating & interpersonal skills and maintain effective working relationship with partners;
• Excellent communication, planning and organizing skills; Ability to work under pressure and with minimal supervision;
• Highly well versed in USAID logistics & procurement regulations;
• Strong interpersonal and communication skills;
• Must be able to maintain confidentiality matters;
• Problem solving and decision-making aptitude;
• Reliable & strong ethics;
• Good negotiating & interpersonal skills and maintain effective working relationship with partners; Computer literacy.
• Fluency in spoken and written English is essential.
• Ability to speak and understand IsiNdebele strongly preferred, other languages spoken in Matabeleland North preferred.
Qualified candidates, especially women are encouraged to send their applications. To apply please send a cover letter and CV to Amalima.email@example.com with “Logistics Assistant” in the subject line.